Want Bees for 2012? Well, let’s make that happen then!
Last year, Eliese co-ordinated the Collaborative Purchase of Honeybees and Equipment, and this year decided that she could use some help, so here we are! Our community will have access to 75 colonies for 2012, so we need to make the most of it! I would like to briefly introduce myself. I am going to be working with Eliese to assist her with organizing activities for A.B.C, primarily the Community Hive Collaborative Purchase. I am acting as the Volunteer Coordinator for this project.
You are receiving this email because you have expressed an interest in volunteering for bee-related activities at some point in the past. Although the bees are resting, it is time for us to start getting organized for the upcoming busy bee season, and make a plan to get bees in your yard!
The following table outlines the main projects relating to the purchase of bees and equipment. If none of these projects appeals to you, don’t worry, there will be other volunteer opportunities in the future! However, it is important to note that unless an adequate number of volunteers come forward to support this project, Eliese and I will not be able to move forward with organizing the Community Hive Collaborative Purchase. With more than 100 people expected to participate this coming year, it would just be too much to organize. Along with the perks of guaranteeing you the bees and equipment that you so desperately want, you will also join in with a great community of bee-lovers and have a lot of fun leading up to summer bee-months!
I would like to invite you to an organizational meeting to designate coordinators and volunteers for each the exciting positions available for the collaborative purchase. The date for the meeting is December 11th, 2011 7:00 p.m. to 9:00 p.m. Please reply ASAP if you are interested in attending the meeting. Contact me, Connie, at email@example.com
I look forward to meeting with you and solidifying a plan for the Community Hive Collaborative Purchase.
|Project||Tasks||Estimated # of Volunteers Needed||Total Time Commitment for the Task (to be discussed)||Estimated Timeline for Completion|
|Bee PurchasePhase I||3||Jan 1 – Feb 8|
|Accept applications and payment||2||Jan 1 – Feb 8|
|Collate applications, confirming payment has been received||BP Coordinator + 1||Completed by Feb 28|
|Contact applicants whose payment has been denied||BP Coordinator||Completed by Mar 15|
|Contact ‘wait list’ applicants||BP Coordinator||Completed by Mar 31|
|Bee DistributionPhase IV||May 1 – May 20|
|Arrange venue||BD Coordinator|
|Notify applicants||1||May 1 – May 18|
|Organize event activities (e.g.: food, road signage, etc)||2||May 1 – May 18|
|Venue setup||BD Coordinator + 4||May 20|
|Eq’t Purchase Phase II|
|Generate list of eq’t that can be ordered||EP Coordinator||Jan 1 – 15|
|Source eq’t||2||Jan 1 – Feb 8|
|Compile and distribute eq’t list and prices||2||Feb 1 – 8|
|Accept eq’t orders|
|Collate orders, confirming payment has been received||EP Coordinator + 1||Completed by Feb 28|
|Eq’t DistributionPhase III|
|Arrange venue||ED Coordinator|
|Notify applicants||1||Apr 1 – Apr 18|
|Organize event activities (e.g.: food, road signage, etc)||2||Apr 1 – Apr 18|
|Bundle purchases for each buyer||ED Coordinator + 4||Apr 21|
|Notify buyers of any short-listed eq’t||1||Apr 22 – 27|
|Venue setup||ED Coordinator + 4||Apr 28|
|Distribute eq’t||ED Coordinator +4||Apr 28|
|Compile list of issues from eq’t distribution||1||Apr 29|